Rechartering

If you are reading this, you probably have just been asked to recharter your unit and are full of questions. You also may be a little anxious, wondering “what in the world have I gotten myself into?” because everyone else was so relieved when you agreed to do it.

RELAX. Unit recharter has earned a reputation as being difficult, but it doesn’t have to be. If there is a hard part, it’s that some rules must be followed for each member and that you have to finish on time.

What is Recharter?

Every year, from October through December, all units (packs, troops, crews, & posts) renew their affiliation with Scouting. Through the process, chartered organizations and members update their information, pay their registration fees and renew their Boy’s Life magazine subscriptions. A representative of each unit completes the renewal process online by indicating returning members, adding new members and updating information for individuals or the chartered organization. The entire process can now be complete online using digital payment and signatures, but there is still an option to complete the recharter via printed copies that are manually completed and submitted to our Council office.

For Questions on Re-charter, please contact your Unit Commissioner, District Commissioner or District Executive.

Recharter 2.0 Explained

Recharter 2.0 Webinar

> Recharter Leaders Guide (PDF Walkthrough)

> Additional Resources from National on Rechartering

Recharter

On Oct. 1st, The Recharter system can be access through internet advancement. (advancements.scouting.org).
- This can also be accessed through my.scouting.org
A member of the Unit’s Key 3 (Chartered Rep, Committee Chair, Unit Leader) can access the system with their my.scouting log-in.
No access code required.
No paper copies are required. You do NOT need to be printed and turned into the Council office. (paper recharters can still be requested)

United Methodist Church Units

If your United Methodist Church will be going with the new Affiliation Agreement than these instructions are VERY IMPORTANT. Before beginning the online re-charter process, you MUST get your new Chartered Organization Representative (COR) assigned by our Council. After this person is assigned the MUST be registered in your unit as the COR via an Adult Leader Application (this can be completed through the online application system). Only after the COR is assigned, registered, and is showing up on your online roster, should you begin the online re-charter process. If this is not completed in this order, your online re-charter will not be able to be approved and will require significant time and energy to fix.

Please contact your District Executive to request a new COR for your unit.

Steps to Success

IMPORTANT! Ensure that the currently registered unit Key 3 leaders are correct in my.scouting.org
Before beginning, ensure your roster is correct in my.scouting.org
On October 1st, the Recharter system will become available, accessed through internet advancement / my.scouting.org
Between Oct 1 and Nov 15th, Collecting fees and finalize your membership inventory.
Between Nov 15th and Dec 16th, update your roster
Complete and submit the recharter by Dec 16th.
JTE Forms are turned in at December Roundtable or e-mailed to your Unit Commissioner or District Executive.

Common Issues that will hold you up

New Adult without a complete application (Signed Criminal Background Check Disclosure, Completed YPT, all application sections completed)
Current Adults with expired Youth Protection Training (They will need to complete the training)
Not enough adult leaders to complete the minimum charter requirements (Typically a minimum of 5 adults)
Incomplete signatures

Screenshots of the system

Doc's & Info

Answers to Common Questions

What are the membership fees?

The National Membership Fee for youth participants is $75 a year, with a one-time joining fee of $25.
Adult volunteers fee is $45 a year.
Scouts Life Magazine is $15 a year.
Unit Charter Insurance fee is $100.

What is a unit? That’s the pack, troop, crew, or post to which you belong. You’re a part of a district, and each district is a part of our council. A unit always has a Unit Leader who is responsible for seeing that a program is delivered to the youth members. The Unit Leader has a title like Advisor, Cubmaster, Scoutmaster, or Skipper. A unit has at least three adults who serve as the Unit Committee that supports the Unit Leader.

What is a “charter”? The Boy Scouts of America (BSA) issues a charter through a local council to a Chartered Organization (the church or other organization that owns your unit). The charter is a formal agreement allowing that organization to use Scouting’s intellectual property to serve youth in its community. BSA requires that the charter be renewed annually to continue using the program. We call that annual renewal “recharter”.

Who is the Executive Officer of my unit? The name of your Executive Officer should be listed on the upper-left hand corner of the first page of your charter renewal. This individual acts as a liaison between the charter organization and the Scout unit. The Boy Scouts of America suggests that each unit regularly meet with their Executive Officer to discuss the program, upcoming events, and opportunities to strengthen their partnership.

What else happens during recharter? Basically, you’re telling BSA:

Who is “in” for next year? (existing youth and adults, plus new members)
Who is “out” for next year? (existing members who are dropping out of the program)

In addition to renewing the unit charter, recharter time is when all youth and adult members (leaders) renew their membership in BSA. Member renewals are most of the work. If your unit collects all or part of its member dues or fees on an annual basis, that collection often takes place at recharter, too. Your unit should also complete the application for the Journey To Excellence Award.

To accomplish this, the annual charter renewal process is essentially four steps:

Gather necessary information on youth and adult members
Gather membership applications (youth and adults) and verification of Youth Protection Training (adults only)
Enter the information through the BSA’s Internet Charter Renewal website; digitally sign, pay and submit
If not digitally approved or paid: print your charter renewal documents from Internet Charter Renewal, review those documents with your Unit Commissioner, and then submit the hard copy “Unit Charter Renewal Report Package” to our council office.

When do I need to have my charter renewal finished? By Dec 10th; this allows our council service center enough time to process all charter renewals by year’s end. A quick and efficient completion depends on your unit’s ability to gather information and fees quickly, gather signatures, and turn everything in.

What if I don’t get the charter renewal in by Dec 10th? Units with late charters suffer a number of problems. First, and probably most important, the unit is no longer covered by BSA health and liability insurance. This means that your leaders could be liable in the event of an accident or lawsuit. Second, youth, families, and unit leaders lose access to my.scouting and scoutbook. As youth are no longer registered with the BSA they cannot complete rank advancements and these advancements cannot be recorded. In addition, Units who laps for an extended period of time will loose the ability to purchase rank advancement from the local Scout Shop. Third, magazine subscriptions of Boy’s Life and Scouting will lapse (and it takes a full two months for these periodicals to resume their circulation to your home).